KCACTF 2016 Denver Hotel Information:

Below are the reservation instructions for your program in 2016. Rooms may be paid for via credit card or check. Credit card authorization forms must be completed and sent back prior to arrival if the card holder won't be present at check in. Checks must be sent and processed no later than 10 days prior to arrival. We aren't able to accept purchase orders.

TAX EXEMPTION:

We generally require the tax exempt forms well in advance to set everything up as tax exempt, and make sure all forms are filled out completely and accurately. We are not authorized to remove taxes without correct forms provided. 1st attachment is for City and County of Denver, 2nd one is for State.

City and County of Denver requires the following forms in order to grant tax exemption.

1)                       A completed exemption for “Claim for Exemption from Denver Sales, Use, and Lodgers Tax” (the 3 question form)

2)                       Proof of payment with exempt funds. This would indicate that an “Affidavit of Exempt Sale” must be completed.

3)                       Exemption Documentation as issued by their resident state. For Colorado this would be the State of Colorado Exemption certificate.

CHECK PAYMENT/SENDING CC AUTH FORMS:

They may email or fax completed credit card authorization forms to me or fax 720-587-6935. If they choose to send a check for the room and tax they may send the check to:

RESERVATION INSTRUCTIONS:

Direct webpage - embassysuites.hilton.com

Guests may call 1-800-HILTONS toll-free or 303-592-1000 hotel direct to book and reference American College Theater Festival Region VII

Via our hotel website, www.denverdowntown.embassysuites.com and enter the Group Code ATF in the group code field under Add Special Rate Codes from the left side of the reservation screen

TAX EXEMPTION:

We generally require the tax exempt forms well in advance to set everything up as tax exempt, and make · sure all forms are filled out completely and accurately. We are not authorized to remove taxes without correct forms provided. 1st attachment is for City and County of Denver, 2nd one is for State.

City and County of Denver requires the following forms in order to grant tax exemption. A completed exemption for “Claim for Exemption from Denver Sales, Use, and Lodgers Tax” (the 3 question form)   Proof of payment with exempt funds. This would indicate that an “Affidavit of Exempt Sale”must be completed.

Exemption Documentation as issued by their resident state. For Colorado this would be the State of Colorado Exemption certificate.

CHECK PAYMENT/SENDING CC AUTH FORMS:

They may email or fax completed credit card authorization forms to me or fax 720-587-6935. If they choose to send a check for the room and tax they may send the check to: